Product Design, Sourcing and Procurement

Common Off the Shelf (COTS) products are designed for the broadest possible applications, which are more than suitable for general cleaning, light duty cleaning or when faced with non-critical cleaning-related problems. When cleaning problems arise that demand a high level of performance, specific surface material compatibility and a specifically matched procedure, COTS products are simply not suitable.

With our in-house and network experts we can design a unique product for your unique problem. Through our extensive network of business contacts we can source and procure products from manufacturers should that product match your requirements – All done independently from manufacturers and suppliers.

Procurement services at Futureclean Assured Systems.
 

• Problems with your cleaning contracts?

• Costs higher than you would like?

• Work not up to your expectations?

• Through-life maintenance costs needing to be considered when choosing design or surface materials?

• Designing procurement specifications, cleaning schedules, tenders?

• Need benchmarks and support for current performance or tenders?

• Contracts up for review? Legacy contracts or current suppliers?

 
Benefits of using our procurement services:

 We are a safe pair of hands. Whatever your procurement problems are, we’ve probably dealt with them before or are sorting them out for current customers. Our knowledge of the cleaning industry and its support services is second to none. We are also independent of any manufacturers and suppliers, so that when we work on your behalf you can be assured that you will be getting exactly what you need, both now and in the future. Our knowledge of cleaning processes and procedures is also second to none.
 
Here’s what we can do for your organisation:
 
Let us look at your current and proposed future spend on cleaning services, cleaning products and equipment.
We find that organisations spend vast amounts on cleaning services, together with associated costs for products, equipment and ancillary products such as paper towels, soaps, and so on.  These costs can be considerable, often some of the largest in your organisation, but do you get the feeling that much of this money is wasted? Many of these contracts are legacy or inherited and are often vendor biased. However you will not have the knowledge or the time to review the contract. We do.
We will:

• Establish a benchmark for best practice on a clause by clause basis

• Produce a practical operation plan of what should be done

• Produce a cost savings plan around the existing contract where possible (it usually is)

 
Tendering support
To produce a tender you need to know what you are tendering for and what you expect.
We will:

• Produce the tender documentation

• Evaluate and rank bidder responses

• Identify the most appropriate tender responses

• Negotiate the best terms for you

• Ensure that your contract is appropriate for all your future needs

 
Current contract support
You may be satisfied with your current cleaning contracts but are they really giving value? Are the cleaners trained to be proactive rather than reactive? Could the standards be improved without damaging a good relationship?
We will:

• Review your cleaning schedules, objectives and requirements

• Train your cleaners in required best practice for your industry

• Review and manage your suppliers for you

• Renegotiate the contract where necessary to fit in with any changing objectives you may have

 
Procurement of surface materials for through-life maintenance costs
 
We also offer consultancy for procurement of surface materials for through life maintenance costs. This may not seem to be a cleaning issue, however if you  procure say a floor covering, which may eventually require much higher levels of maintenance than an alternative then this will lead to more costs than at first appears. We have considerable experience in cleaning and restoration of all types of surface materials for all constructs and designs. Our fees will more than pay for themselves in the cost savings we can certainly make
 
Before you take any manufacturers advice on your proposed materials it will pay you to talk to us. We can give you an indication of the likely maintenance costs plus the probable lifetime of the material. This may well be different from the manufacturer’s claims but we know our cleaning, maintenance and restoration procedures inside out and will already know the ins and outs of the material. You may not nor will you have the time to really spec. this out properly.
 
This is an almost unique service but is one which we are very well qualified to handle.
 
For an in-depth chat contact us today